Template and strategic tips for vacation and overtime planning, as well as possible measures to avoid staff reductions

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Especially in the current economic situation, careful planning of vacation and overtime is more important than ever, as it has a direct impact on business results. In planning, it is important to take into account not only the relevant legal provisions but also various other aspects (individual employment contracts, personnel regulations, internal policies, etc.).

Those who provide their managers with clear guidelines as early as possible in the year reduce risks such as:

• Increasing provisions for vacation and overtime

• Costs for last-minute solutions, legal advice, absences, etc.

• Staff shortages

At the same time, at the beginning of the year – for example in the event of an impending downturn in business – the following strategic cost-saving measures to avoid staff reductions can be reviewed and, where appropriate, implemented.

Promoting:

• Unpaid leave

• Buying additional vacation days

• Part-time work

• Education and training (securing future skills needs)

Further measures:

• Targeted reduction of time balances or prevention of their build-up

• Temporary assignments / employee leasing (only with valid license)

• Short-time work (where permitted)

• Internal transfers

The email template attached is intended to support HR in proactively planning vacation and overtime. We will be happy to assist if needed.

Annual planning template for holidays & overtime - noria hr gmbh.pdf

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